DocPoint-elokuvatapahtumat association’s register description in accordance with Section 10 of the Personal Data Act (523/99) and the General Data Protection Regulation (GDPR) of the European Union.

Updated 27.1.2022

1. Registrar and the contact details

This privacy policy covers the customer register maintained by the DocPoint-elokuvatapahtumat association.

DocPoint-elokuvatapahtumat association maintains a customer register at: DocPoint-elokuvatapahtumat ry, Simonkatu 12 B 13, 00100 Helsinki, Finland 

Business ID: 1736848-5

You can ask more about customer information from info@docpoint.fi

2. The person in charge of the register matters

Producer Emilia Saarela, emilia.saarela@docpoint.fi

3. Name of the register

Customer register of DocPoint-elokuvatapahtumat association 

4. The purpose of processing personal data and legal basis for the processing

We collect customers’ personal information so that we can inform about DocPoint-elokuvatapahtumat association’s activities linked to DocPoint – Helsinki International Film Festival, DocPoint FINEST Market, DocPoint IMPACT and DOKKINO – nationwide documentary film screening tour for children and youth.

The basis for processing personal data is a contract based on customer relationship and consent of the person.

5. What information do we process

DocPoint-elokuvatapahtumat association’s customer register contains information necessary for communication and operation: customer’s name, email address, phone number, and any other information collected with the consent of the person.

6. Where do we get the information from 

The data in the customer register is provided by the customers themselves when buying tickets to the DocPoint’s events or festival, through email contact or other customer relationships. The data is stored in the customer register for five years after the last entry, unless the customer themselves declares that they want their data removed from the customer register.

7. To whom do we transfer data

As a rule, the data in the customer register is not disclosed to third parties. Information may be disclosed to the authorities if required by law or regulations, for example for clarifying malpractices or infectious diseases monitoring.

Data may be transferred for research purposes to third parties. In these cases, DocPoint has an agreement with research providers. This agreement takes into account the requirements set by law and the EU General Data Protection Regulation. Research organisations are not allowed to use the data for their own purposes or to pass it on. 

8. Do we transfer data outside the EU or the EEA? 

We do not transfer data outside the EU or the EEA.

The 2022 DocPoint – Helsinki Documentary Film Festival uses a USA-based Eventive online platform for the festival. This is also used for the customers ‘ticket purchases. When purchasing a ticket through the system, a customer authorises the collection of their data into Eventive’s system.

9. How do we protect data and how long do we store it? 

The registry is protected both with passwords and firewalls. Only DocPoint employees and limited service providers have access to the DocPoint-elokuvatapahtumat association’s customer registry. The service has a contractual relationship with the registrar. Employees, who need the data in their work, are trained to use the information properly. 

We store customer data for five years after the last time they’ve participated in an event, unless the customer informs us that they no longer wish to be contacted regarding the activities of the DocPoint-elokuvatapahtumat association. 

10. Your rights as a registered individual

The privacy regulation strengthens your rights to influence the processing of your personal information. As a general rule, your request will be processed within 30 days.

As a registered individual, you have the right to inspect, correct and request to remove the data concerning you that is stored in the register. You have the right to restrict the processing of data and to object to the processing, as well as the right to prohibit direct marketing and withdraw your consent. 

If you wish to check your stored data, request a supplement/correction or request that your data be removed from the register, please submit the request in writing to the person handling the registry. If necessary, you may be asked to prove your identity. Please contact us at emilia.saarela@docpoint.fi

You can find information about your other rights on the Data Protection Commission’s website: https://tietosuoja.fi//en/know-your-rights  

11. Changes to the privacy policy

The registrar keeps the right to amend this privacy policy. 

The DocPoint-elokuvatapahtumat association strives to develop its services and offer new ways to participate in DocPoint events. As a result, changes may also occur to the storage and use of personal information. The privacy policy will then be updated. Changes in legislation may also impose needs to change this policy or parts of it. Significant changes will be notified to customers separately by email, letter, publications, or other appropriate means. Minor changes and revisions will be announced in this policy

This privacy policy was last updated on 24/11/2021 

12. Whom you can contact

If you have any questions about the use or storage of your personal information, you can always contact us by calling tel. +358 50 455 8446 or by email emilia.saarela@docpoint.fi